Party Rentals
How Many Tables and Chairs Do I Need for a Party?
4 min read
Quick answer
Plan one seat per guest plus a few extras. For seated meals, use 8–10 guests per 60-inch round table. For cocktail style, fewer chairs and more standing space works. KlikParty helps you track guest count and rental needs in one app.
Quick planning checklist
Your checklist
- Confirm final guest count from RSVPs
- Decide seated vs cocktail vs buffet style
- Calculate tables by guests per table
- Add one kids table if many children attend
- Reserve 10% extra chairs for late additions
- Measure your space before ordering
- Plan a path for guests to move between tables
- Confirm delivery and pickup times with rental company
Start with headcount, then pick a layout style.
Step-by-step guide
- Seated dinner: 8–10 guests per round table, 6–8 per rectangle
- Buffet: fewer tables, more chairs in mixed groups
- Cocktail: high tops for 4–6, fewer chairs overall
- Always add a table for food, drinks, and gifts
What to rent
- 60-inch round tables for seated groups
- Banquet tables for buffets
- Bar-height tables for cocktail areas
- Matching chairs (padded for long meals)
- Linens if rentals do not include them
Budget tips
- Mix owned furniture with rentals instead of renting everything.
- Fewer tables with buffet service lowers rental cost.
- Ask about package pricing for tables plus chairs.
Common mistakes
- Ordering before RSVPs are in
- Forgetting space for servers or buffet lines
- Tables too close together for chairs to pull out
Helpful links
Frequently asked questions
- How many chairs should I rent?
- Match your expected guest count plus 5–10% extra. One chair per guest is the safe rule.
- How many people fit at a 60-inch round table?
- Eight comfortably, ten if space is tight. Kids tables fit 6–8 smaller chairs.
Ready to plan your party?
Download KlikParty and keep everything organized. KlikParty helps you keep your party plan, guests, tasks, rentals, budget, and ideas in one app.
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